Administrators, faculty and staff are aware that the District is facing some very difficult budget times ahead. There are several things we can do individually to reduce overall technology expenses for the District.

Following are a few suggestions from the ETS team:

• Use e-mail in place of postal mail, faxes or long-distance calls.
   
• Reduce printing of documents that are available and easily accessible from your desktop.
   
• Power down equipment not in use, and shut down your computer before leaving work.
   
• Back up your files, since recovering “lost” data can be very expensive - not just in recovering the data but also in the lost time at work.
   
• If you have a District laptop, take it to meetings and use it for taking notes. Then use your notes to create minutes of the meeting and e-mail them to the other attendees. This will save not only paper and pens, but also the time spent later typing in handwritten notes.
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• Before initiating a hardware purchase for a workstation, printer or server:
   
• Check with Purchasing to take advantage of discounted prices,
   
• Consider the use of surplus equipment (if available) from Foothill or De Anza Technology Services, and
   
• Consider the possibility of sharing printers or servers (check with Systems and Networks)
   
• Before initiating a software purchase (client or server application):
   
• Check with Purchasing/Technology Services for District licensing agreements, and
   
• Check with the Call Center (ext. TECH) to see if the ETS staff supports the application.
   
• Faculty with web sites can do the following:
   
• Post your syllabus on your site instead of printing it.
   
• Use your site to distribute handouts, PowerPoint slides, etc.
   
• Save time, which ultimately saves the District money, by signing up for technology training workshops at De Anza and Foothill.